Virtual Event Materials

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Balancing Interests: Reimagining Legal Deposit in Latvia’s Dynamic Publishing Field
(2025-03-14) Ungure, Elza
The current Legal Deposit Law of Latvia entered into force in mid-2006. While it can be considered relatively progressive for the time it was written, we at the National Library of Latvia are increasingly aware of how it no longer suffices in the ever-changing field of publishing, sometimes limiting our ability to acquire and preserve certain publications and other times creating unnecessary burden for publishers. Therefore, we will share the main points regarding the updates to the Law we are actively working to implement, especially regarding legal deposit regulations of digital publications, including production files, multi-media publications, publications by trade publishers, web-based content, etc. Inseparable from these developments is our ongoing work with the heterogenous publishing community, including in the form of feedback to the legal amendments proposed by us, which has led us to some takeaways we aspire to implement as part of an extensive communication campaign we are designing to target new publishers and groups of publishers that are typically more challenging to work with in particular to foster a more positive perception of the concept of the legal deposit system shifting the focus from legal duties to the idea of individual and common good.
Balancing Interests: Reimagining Legal Deposit in Latvia’s Dynamic Publishing Field [Webinar paper]
(2025-02-27) Ungure, Elza
The current Legal Deposit Law of Latvia entered into force in mid-2006. While it can be considered relatively progressive for the time it was written, we at the National Library of Latvia are increasingly aware of how it no longer suffices in the ever-changing field of publishing, sometimes limiting our ability to acquire and preserve certain publications and other times creating unnecessary burden for publishers. Therefore, we will share the main points regarding the updates to the Law we are actively working to implement, especially regarding legal deposit regulations of digital publications, including production files, multi-media publications, publications by trade publishers, web-based content, etc. Inseparable from these developments is our ongoing work with the heterogenous publishing community, including in the form of feedback to the legal amendments proposed by us, which has led us to some takeaways we aspire to implement as part of an extensive communication campaign we are designing to target new publishers and groups of publishers that are typically more challenging to work with in particular to foster a more positive perception of the concept of the legal deposit system shifting the focus from legal duties to the idea of individual and common good. Note about the author: Elza Ungure is the Head of the Collection Management Department at the National Library of Latvia and a contemporary national publishing industry researcher. Elza is responsible for creating traditional and digital collections by cooperating with publishers to ensure the receipt of legal deposits, acquiring additional copies, assessing and processing publications’ donations, participating in the international exchange process, and selective and domain-based web crawling. Elza also oversees the collection’s stocktaking, the provision of publishing statistics, and the ISBN and ISMN services for publishers. Elza has previous experience in research on practices in different spheres of exchange, labour relations, and political representation.
Blacklight: A Multi-Institutional Open-Source Collaboration Building a Better Discovery Platform Framework
(International Federation of Library Associations and Institutions (IFLA), 2024-12-04) Ingram, Terence; Favell, Kathryn
This is the presentation made at the webinar titled 'Promoting Discovery Tools'. It was organised by the IFLA Asia Oceania Regional Division Committee and held on 27 November 2024.
BNF binding policy in the last decades : a short overview (2024)
(IFLA (International Federation of Library Associations and Institutions), 2024-03-01) Vallas, Philipe
Bookbinding Practices 2022 Survey Results
(International Federation of Library Associations and Institutions (IFLA), 2024-04-03) Allain, Céline; Lee, Vicki
Bookbinding is an ancient practice in libraries: it is used to protect the book, optimize its use, giving it robustness and security during consultation and handling, and at the same time contribute aesthetically to improving and embellishing it, sometimes turning it into an artistic object. But after several centuries of practice, how is it still used in libraries today? Is it still used as a form of preservation and for functional reasons? And what materials are used in bookbinding? And by whom? Who are the bookbinders today? This webinar aims to promote the discussion of these topics by presenting the results of a questionnaire launched by IFLA’s Preservation and Conservation section and with contributions from various professionals from around the world. Recording date: 1 March 2024
Building Strong Library Associations (2008-2018) - Module 2 (Building your library association)
(2025-02-11) International Federation of Library Associations and Institutions (IFLA)
The second module of the Building Strong Library Associations Programme (2008-2018) focused on different aspects of how to build your library association.
The case of Vanuatu: strategic role of government libraries in providing evidence to support the preparation of VNRs - 1th APFSD Side Event Concept Note (IFLA)
(International Federation of Library Associations and Institutions (IFLA), 2023-03-30) Williams, Betty
On 30 March 2023, the Regional Division Committee of IFLA for Asia-Oceania delivered a short regional webinar on “the strategic role of government libraries in providing evidence to support the preparation of Voluntary National Reviews”. The webinar was part of a programme of online events held alongside this year’s Asia-Pacific Forum on Sustainable Development (APFSD) organised by the office on United Nations Economic and Social Commission for Asia and the Pacific – UN ESCAP in Bangkok. The APFSD was a physical meeting in Bangkok (at which IFLA was represented), but the side events were virtual.
Challenges in the conservation of archival bindings at The National Archive of Torre do Tombo
(IFLA (International Federation of Library Associations and Institutions), 2024-03) Lobo, Carla; Domingues, Sónia; Ribeiro, Anabela
Classifying Kadi Registers Using the BERT Model
(International Federation of Library Associations and Institutions (IFLA), 2024-11-07) Akça, Sümeyye; Valente, Elsa
Presentation from the webinar "Navigating the Risks of Global Inclusiveness: ML/AI Applications in Librarianship and DH/DS Practices", which explored the role of libraries in enhancing social and cultural inclusion through ML/AI adoption. Date: 6 November 2024.
Combining Trusted Contents and Generative AI in the Primo Research Assistant
(International Federation of Library Associations and Institutions (IFLA), 2024-12-04) Lecaudey, Timothee
This is the presentation made at the webinar titled 'Promoting Discovery Tools'. It was organised by the IFLA Asia Oceania Regional Division Committee and held on 27 November 2024.
Current challenges of Legal Deposit in Germany: a report for revising legislation to address issues in collecting books-on-demand, podcasts and digital music
(2025-03-14) Springer, Sabine; Wohlstein, Christoph
The German National Library has the right of legal deposit for the territory of Germany. A globalizing publishing market and changing trends in the field of digital publications present it with new challenges in terms of acquisition on the basis of current law. An internal working group is therefore currently evaluating the legal basis, isolating practical problem areas and developing proposals for changes where law and reality are increasingly diverging. The lecture is intended as a workshop report from this working group, presenting examples of some particularly challenging case groups (book-on-demand, podcasts, digital music) and can provide input for the audience's own critical reflection as well as an opportunity for solution-oriented discussions with the plenary. Note about the authors: Sabine Springer completed her legal clerkship at the Börsenverein des Deutschen Buchhandels (German Publishers and Booksellers Association) after her first state examination in law and passed her second state examination specialising in media law. She has been a legal consultant at the German National Library since 2016 and is head of its legal department since 2021. After his first state examination in law, Christoph Wohlstein was a research assistant at the University of Freiburg, where he was in charge of an edition project in the field of digital humanities. After his second state examination, he has been a legal consultant at the German National Library since 2020 and its data protection officer since 2021.After his first state examination in law, Christoph Wohlstein was a research assistant at the University of Freiburg, where he was in charge of an edition project in the field of digital humanities. After his second state examination, he has been a legal consultant at the German National Library since 2020 and its data protection officer since 2021.
Current challenges of Legal Deposit in Germany: a report for revising legislation to address issues in collecting books-on-demand, podcasts and digital music [Webinar paper]
(2025-02-27) Springer, Sabine; Wohlstein, Christoph
The German National Library has the right of legal deposit for the territory of Germany. A globalizing publishing market and changing trends in the field of digital publications present it with new challenges in terms of acquisition on the basis of current law. An internal working group is therefore currently evaluating the legal basis, isolating practical problem areas and developing proposals for changes where law and reality are increasingly diverging. The lecture is intended as a workshop report from this working group, presenting examples of some particularly challenging case groups (book-on-demand, podcasts, digital music) and can provide input for the audience's own critical reflection as well as an opportunity for solution-oriented discussions with the plenary. Note about the authors: Sabine completed her legal clerkship at the Börsenverein des Deutschen Buchhandels (German Publishers and Booksellers Association) after her first state examination in law and passed her second state examination specialising in media law. She has been a legal consultant at the German National Library since 2016 and is head of its legal department since 2021. After his first state examination in law, Christoph was a research assistant at the University of Freiburg, where he was in charge of an edition project in the field of digital humanities. After his second state examination, he has been a legal consultant at the German National Library since 2020 and its data protection officer since 2021.
Educating independent publishers about legal deposit
(2025-02-27) Gibbs, Rebecca
The book publishing industry is undergoing significant change. Where it was once driven by traditional publishers, it is now shifting closer to the hands of individuals who use self-publishing platforms to make their stories available. Self-publishers, or independent publishers, form a diverse and fast-growing sector of publishing. The National Library of Australia is faced with a great challenge: a vast country full of potential publishers haven't heard of legal deposit, many of whom participate in international writing communities and services where Australian legal deposit requirements are not a natural topic. How do we, as a National Library, reach these individuals who are far removed from Canberra and ensure we continue to build a diverse and comprehensive collection of Australian publications? The National Library has undertaken a two-phase project to firstly scope and understand the publishing environment and secondly focus on broad outreach targeting a range of audiences on a large scale. The outreach included the creation of promotional resources, articles and engagement with community groups and professional organisations, blogs targeting genre fiction communities, attendance at festivals and conferences, industry newsletters promotions and paid marketing in newspapers and festival programs. This presentation will discuss the different strategies for outreach, what impact they had and what we learned along the way. Note about the author: Rebecca is Assistant Director, Collect and Acquire leading the team that acquires published and archival collections, including the legal deposit program. Rebecca started her library career at the Australian Music Centre, Sydney and has worked at the National Library of Australia since 2006. Her previous roles span digitisation, acquisition and description of published materials, training, and policy projects. She holds a Master of Applied Science (Library and Information Management) from Charles Sturt University.
Empowering Communities: Shaping Open Scholarly Publishing in Europe and Beyond [Webinar]
(International Federation of Library Associations and Institutions (IFLA), 2024-11-20) Stone, Graham; Stern, Niels; Bargheer, Margo; Pierre Mounier; Library Publishing Coalition; IFLA Library Publishing Special Interest Group Standing Committee
A joint webinar of the Library Publishing Coalition and the IFLA Library Publishing SIG on the groundbreaking European Open Access projects, DIAMAS, CRAFT-OA, and PALOMERA, held on Tuesday, 19 November 2024. The DIAMAS project focuses on institutional Diamond Open Access publishing that is free to read and free to publish. It aims to define the Diamond OA publishing landscape in the European Research Area (ERA) and to support it through the development of standards and toolkits. Pierre Mounier (OPERAS) provided an overview of DIAMAS. CRAFT-OA (Creating a Robust Accessible Federated Technology for Open Access) aims to make the Open Access landscape more resilient by centralizing expertise, collaboration and a joint visibility/indexing layer. Margo Bargheer offered insights into CRAFT-OA. PALOMERA (Policy Alignment of Open Access Monographs in the European Research Area) focuses on OA books, and it seeks to create actionable recommendations to ensure that OA monographs are included in OA Funders' policies. Niels Stern provided an overview of this important project.
Environmentally Inspiring and Engaging Buildings, Research, Education and Library Services
(International Federation of Library Associations and Institutions (IFLA), 2021-05-06) France, Fenella G; Vitiello, Giuseppe; Ma, Leo F.H.; Mirza, Muhammad Sajid; Pinto, Leonor Gaspar; Ochoa, Paula; Kutner, Laurie; Harrington, Elaine; Hough, John; Männikkö, Minna; Sahavirta, Harri; Hauke, Petra; Byrd, Vivienne; Pun, Priscilla
IFLA Environment, Sustainability and Libraries (ENSULIB) and Preservation & Conservation (P&C) Sections joint webinar on 6 May 2021. Our speakers presented papers on a wide range of sustainability and library issues, such as environmentally sustainable libraries and library services, sustainable library and LIS projects, library educational programs, and sustainable technologies (both digital and physical) for library material preservation and conservation. Level of interaction: Webinar – discussion with Q&A Speakers: --Fenella G France Ph.D., MBA FAIC & Andrew Forsberg, Library of Congress, USA --Giuseppe Vitiello, European Bureau of Library, Information and Documentation Associations (EBLIDA) --Leo F.H. Ma, The Chinese University of Hong Kong, China --Muhammad Sajid Mirza Ph.D., Islamic Research Institute, International Islamic University, Pakistan --Leonor Gaspar Pinto & Paula Ochoa, Centro de Humanidades, Portugal --Laurie Kutner, Howe Library, University of Vermont, USA --Elaine Harrington & John Hough, University College Cork, Ireland --Minna Männikkö, Oulu City Library, Finland Duration of event: 120 Minutes
Envisioning the Future of Finnish Library Data with BIBFRAME and RDA
(International Federation of Library Associations and Institutions (IFLA), 2025-02-20) Frosterus, Matias
The National Library of Finland published our Metadata Vision in 2020. It is a white paper style vision of how metadata is going to develop during this decade in the GLAM sector. It was written to be a start of a conversation with a focus on descriptive metadata. The vision emphasized the importance of identifiers, the use of common authorized metadata repositories, international interoperability, multilingualism, and semantic interoperability. A key message of the vision is that siloed systems are limited by the needs of the data they contain while interoperable systems allow for services tailored to the needs of the users. All of this motivates the development and use of linked data in library context. In 2022 the National Library began their Linked Library Data project aiming for the adaptation of BIBFRAME for the needs of Finnish cataloguing. In essence this meant developing a flavour of BIBFRAME that allows for cataloguing using Official RDA as well as taking into account the characteristics of existing Finnish MARC data and cataloguing conventions. Examples of alterations to regular BIBFRAME include the use of both expressions and works as well as aggregates. Throughout the development special emphasis has been placed on maintaining interoperability with regular BIBFRAME. This presentation provides an overview of how we approached the long-term motivation of moving to linked data as well as specific and concrete examples of our work. We demonstrate our data model through examples of our national discography Viola which is characterized by extensive use of component parts translating into rich aggregates for linked data representation. About the author: Matias Frosterus is an information systems manager at the National Library of Finland (NLF)
Estonian electronic legal deposit: changing legislation for new formats like AI and making e-Legal Deposit more accessible
(2025-02-27) Felt, Kairi
The National Library of Estonia is dedicated to safeguarding the nation's cultural heritage, especially in the context of digital transformation. With the rise of digital media, it is crucial to reassess legal deposit principles, workflows, and e-solutions to ensure they align with modern technological advancements. Since 1997, the National Library has been actively involved in archiving Estonian online publications. Legislative updates in 2006 and 2016 expanded the scope to include digital publications and output-ready files, making Estonia a pioneer in this field. The creation of the Publisher Portal in 2017 further streamlined the submission and management of legal deposits. As AI-generated content and digital formats proliferate, the Library faces new challenges in maintaining the relevance of its services and ensuring the preservation of national cultural heritage. Collaboration with publishers and adapting to technological changes remain essential. The Library aims to unify its digital archives by 2025 and is exploring how to make digital legal deposits more accessible for research. As the digital landscape evolves, it is imperative to revisit and possibly amend the legal deposit laws to better reflect the realities of the digital age. Note about the author: Kairi Felt serves as the Head of Collection Development Department at the National Library of Estonia. On national level, she chairs the countrywide Preservation Copy Council and E-Lending Council. She also represents Estonia in the e-book working group of the NAPLE (National Authorities on Public Libraries in Europe) Forum. Furthermore, she is engaged in the professional development of librarians, being responsible for the Collection Development Module as part of the national training programme for Estonian librarians. She is a member of the Estonian Librarians' Association.
Evidence-Based Librarianship - Building the Base as We Respond to the COVID-19 Pandemic / Infodemic
(International Federation of Library Associations and Institutions (IFLA), 2021-06) IFLA Evidence for Global and Disaster Health Special Interest Group Committee; Loree, Sara; Butcher, Robyn; Brody, Stacy; Cotera, Maria
The COVID-19 pandemic sparked a dramatic increase in publishing, including the dissemination of scientific research in preprints, press releases and news stories, as well as the creation of new and specialised databases and search portals. This challenged traditional systems and standards for organization and searching. This webinar describes the primary initiatives undertaken by the Librarian Reserve Corps to streamline efforts and encourage sharing and collaboration among partners to inform the evidence-base health information response to COVID-19, focusing on the evolution and preliminary results of two key projects: 1) The development of best practices for searching during public health emergencies; 2) A database validation study of specialized COVID-19 literature databases, jointly led with the Canadian Agency for Drugs and Technology in Health.
FAIR Authority Data, a First Step Towards a Linked Open Belgian Bibliography
(International Federation of Library Associations and Institutions (IFLA), 2025-02-20) Lieber, Sven
In 2024 no one should have to manually read thousands of pages to nitpick relevant information in a National Bibliography. Instead users should be able to discover the bibliography by a modern facetted search based on available data. However, unlocking the potential of National Bibliographies as Linked Open Data requires more than just publishing the underlying bibliographic records online. Text strings and opaque codes need to be understandable by humans and machines. In this presentation I will highlight the importance of FAIR authority data as a building block for Linked National Bibliographies. In particular I will focus on machine-understandable metadata at the Royal Library of Belgium and the current research infrastructure project MetaBelgica. We are driven by the principle of a single source of truth: whatever the enrichment, we need to add it to our catalogue following best practices. This ensures that our MARC-based records with many multilingual text strings become MARC-based records filled with Linked Data-ready concepts. Thus also avoiding several copies of data at different locations and in different quality. Practical considerations include the use of Uniform Resource Identifiers (URIs) throughout our catalogue and an entity management system that produces persistent identifiers (PIDs) for Belgian authority data. I will introduce how we use Resource Description and Access (RDA) terms in our catalog. Furthermore I will introduce the envisioned Wikibase-powered MetaBelgica platform. This will not only become the home for authority data, but also has the potential to onboard other controlled vocabularies or multilingual thesauri such as the concepts of the Belgian Bibliography. Like this, more and more concepts with PIDs can be referenced by our bibliographic records. This methodology of enriching MARC records with Linked Data terms is not novel. But our future developments with respect to authority data and Wikibase might be of interest for the community. Note about the author: Sven Lieber works as data manager at The Royal Library of Belgium (KBR)
Fighting back the Infodemic: Continuing professional development opportunities and initiatives for LIS professionals
(International Federation of Library Associations and Institutions (IFLA), 2022-11-01) Fontanin, Matilde; Purnat, Tina; Lehman, Sara; Yap, Joseph M.; Munoo, Rajendra
What is infodemic? How is the library profession responding to the infodemic? How does this affect their professional development? What new demands and needs have arisen from the information disorder? In this webinar you will learn more about infodemic as a concept and how we went from fake news to infodemic in the last five years; about training initiatives at the World Health Organization (WHO) and the ASEAN-USAID PROSPECT in Jakarta, Indonesia. You will also hear the clarion call on the role of the librarian in advocacy and skills needed to fight infodemic and infobesity.

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