IFLA Repository
The IFLA Repository was established to collect and disseminate works by the global IFLA community. Here you can explore IFLA Standards, key publications, core documents and much more. Items in the repository are integrated with our main website, IFLA.org, as “Resources” and displayed in a separate Resources page of the website, as well as in relevant unit or topic pages.
If you have questions about this site, please contact repository@ifla.org.
Recent Submissions
Names of Persons - Italy (2025)
(IFLA Cataloguing Section, 2025-03) IFLA Cataloguing Section Standing Committee; Ravelli, Elena
According to the International Cataloguing Principles (ICP) the Form of Name for Persons as an authorized access point should be constructed following a standard: “When the name of a person consists of several words, the choice of first word for the authorized access point should follow conventions of the country and language most associated with that person, as found in manifestations or reference sources”. Thus, this document summarizes the conventions for Italy, established by each national cataloguing agency, to help other cataloguing agencies creating authority data worldwide.
Minutes of Meeting: IFLA Regional Council, 18 December 2024
(International Federation of Library Associations and Institutions (IFLA), 2025-03-13) IFLA Regional Council
The twelfth meeting of the Regional Council 2023-2025 was held virtually on 18 December 2024. Items discussed during this meeting include welcome by the Regional Council Chair, followed by updates from Regional Division Committee Chairs, and Headquarters. Additionally, the responses of the Regional Council Evaluation was discussed. Updates on the collaboration with the United Nations, on multilingualism and on the 2025 WLIC preparations were discussed. Additionally a forward-looking topic on what's on the agenda for 2025 was discussed.
Minutes of Meeting: IFLA Regional Council, 13 November 2024
(International Federation of Library Associations and Institutions (IFLA), 2025-03-13) IFLA Regional Council
The eleventh meeting of the Regional Council 2023-2025 was held virtually on 13 November 2024. Items discussed during this meeting include welcome by the Regional Council Chair, followed by updates from the IFLA President, the Professional Council Chair, the Regional Division Committee Chairs, and Headquarters. Additionally, the Regional Council Self-Evaluation Processes and the Reginal Division Committee Evaluation processes were discussed, alongside contributions of the Regional Division Committees to the achievement of the Strategy Vision. Additionally, topics discussed in this meeting included: updates on the Regional Council Action Plan and on the 2025 WLIC Preparation; IFLA Elections – Making the Most of the Pre-Nominations Phase; End-of-year membership offer; Library Connectivity Survey.
The EDI 100: Legal Deposit and Collecting from Under-Represented and Minoritised Communities
(International Federation of Library Associations and Institutions (IFLA), 2025-03-16) McPhail-Smith, Zoe; Hart, Patrick
In 2022/23 the National Library of Scotland ran a project to evaluate and improve its Legal Deposit collecting from organisations representing marginalised, underrepresented, and minority and minoritised communities across the country. Known internally as ‘EDI 100’, the project focused on a list of 100 organisations drawn up by curators. This consisted mostly of bodies we had hitherto struggled to collect from or that were no longer depositing regularly with us, and included charities, religious bodies, pressure groups, and umbrella organisations and federations, ranging from Age Scotland to YouthLink to the Poverty Alliance. The Acquisitions Team then investigated the deposit status of these organisations and made contact to set up or resume print and/or digital deposit where necessary and possible. The Team also looked to promote the importance of Legal Deposit and to create, maintain or strengthen working relationships with depositors. This presentation describes how and why the project was conceived, and the challenges and opportunities it raised. We discuss the project’s outcomes, successes and limitations, and recommendations for future work in this area.
Note about the authors:
Zoë McPhail-Smith, MA (Glas.), MSc (Strath.), is Senior Serials Librarian at the National Library of Scotland with over 16 years’ experience in Legal Deposit and collections management. She has successfully implemented the digital transition within her team after the 2013 UK Non-Print Legal Deposit legislation came into force. A particular area of interest and expertise is publisher engagement, and Zoe has aided the discussion with over 400 Scottish publishers to sign up to deposit their digital publications and to agree to enhanced access rights.
Dr. Patrick Hart is Curator for Scottish Communities and Organisations at the National Library of Scotland. He previously worked as an academic, a translator, a roadsweeper, and a Drug Action Team Manager with the National Health Service.
Weaving the net: developing selective digital collecting principles at the National Library of New Zealand
(International Federation of Library Associations and Institutions (IFLA), 2025-03-15) Grantham, Rhonda
In Aotearoa New Zealand, legislation authorises the National Library to make a copy of any electronic documents in scope for legal deposit or request assistance from publishers as required. Digital collecting under legal deposit was always intended to be selective. In reality, for almost 20 years, our operational practice was to collect what was available and what was offered. With the explosion of digital publications and formats this was neither sustainable nor an ideal use of resources. To build a digital collection which is representative of New Zealand’s published documentary heritage, we need to be intentional and transparent in where we focus our resources. To guide staff and publishers, we have developed principles to support the selection of digital content.
These principles respect our commitment to Te Tiriti o Waitangi (the Treaty of Waitangi) and focus on the priorities identified in our collecting plans. They limit extensive focus on certain topics and ensure diversity of voices and perspective especially those missing or under-represented in our collections.
Note about the author:
Rhonda Grantham is the Legal Deposit Specialist at the National Library of New Zealand. She has been working in the Legal Deposit and Acquisitions Team at the National Library since 2015. In her role she advises publishers and other stakeholders about Aotearoa New Zealand legal deposit requirements. Increasingly her focus has turned to collecting digital publications. Before her current role, Rhonda has extensive experience selecting, acquiring and describing published material in a variety of formats.