Minutes of Meetings

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Minutes of Meeting: Governing Board, 29 April 2021
(International Federation of Library Associations and Institutions (IFLA), 2021-04-29) IFLA Governing Board
Minutes of the 77th IFLA Governing Board meeting held on 29 April 2021 via teleconference. The Board approved minutes from the March meeting, endorsed the 2020 Annual Report, and accepted the draft financial results for IFLA and IFLA Holding B.V. Key decisions included approval of WLIC 2021 registration fees, deferral of the WLIC 2024 selection process, and admission of new members. The Board reviewed strategic direction updates, governance matters including elections and the Governance Handbook, and progress on the Risk Management Framework. The meeting also covered planning for WLIC 2022 and 2023, and concluded with an executive session.
Minutes of Meeting: Governing Board, 29 January 2021
(International Federation of Library Associations and Institutions (IFLA), 2021-01-29) IFLA Governing Board
Minutes of the 74th IFLA Governing Board meeting held on 29 January 2021 via teleconference. The Board approved the draft Rules of Procedure and agreed on the use of the title “Vice Chair” for various committees. It endorsed a delayed entry into force of the new Statutes until after the August General Assembly and approved the 2021 nominations and elections schedule. Key decisions included updates to Honours and Awards criteria, endorsement of the WLIC 2021 theme “Let’s work together for the future,” and approval of its notional budget and subthemes. The Board also discussed governance transitions and upcoming meeting dates.
Minutes of Meeting: Governing Board, 16 February 2021
(International Federation of Library Associations and Institutions (IFLA), 2021-02-16) IFLA Governing Board
Minutes of the 75th IFLA Governing Board meeting held on 16 February 2021 via teleconference. The Board approved minutes from the January meeting, adopted the 2021 work programme, and reviewed progress on WLIC 2021 planning. Key governance decisions included endorsement of the final Rules of Procedure, approval of regional allocations and country caps, and establishment of a Transition Committee to oversee nominations and elections. The Board also discussed the timeline for the IFLA Handbook and reviewed outcomes from the Extraordinary General Assembly. A decision flow model for future meetings was introduced. An executive session followed.
Minutes of Meeting: Governing Board, 16 March 2021
(International Federation of Library Associations and Institutions (IFLA), 2021-04-16) IFLA Governing Board
Minutes of the 76th IFLA Governing Board meeting held on 16 March 2021 via teleconference. The Board approved minutes from the February meeting, confirmed the dates and logo for WLIC 2021, and authorized the Secretary General to finalize negotiations with the selected PCO. Key decisions included scheduling the 2021 General Assembly for 25 August, approving the August Governing Board meeting dates, and endorsing the Transition Committee’s decisions on nominations and elections. The Board also agreed on a pilot process for President-elect candidate interviews and addressed a casual vacancy in Division I. Risk management planning was initiated, and an executive session followed.
Minutes of Meeting: Governing Board, 21 June 2021
(International Federation of Library Associations and Institutions (IFLA), 2021-06-21) IFLA Governing Board
Minutes of the 78th IFLA Governing Board meeting held on 21 June 2021 via teleconference. The Board approved minutes from the April meeting, endorsed IFLA’s positions on Controlled Digital Lending and the WikiLibrary Manifesto, and approved the draft revised IFLA-UNESCO Public Library Manifesto. Key decisions included appointments to Advisory Committees, approval of Handbook sections and amendments to the Rules of Procedure, and adoption of the 2020 financial statements. The Board also reviewed the Risk Management Framework, WLIC 2021 and 2022 updates, and the 2021 Planning Dashboard. The meeting concluded with discussions on orientation for the incoming Board and an executive session.
Minutes of Meeting: Governing Board, 23 August 2021
(International Federation of Library Associations and Institutions (IFLA), 2021-08-23) IFLA Governing Board
Minutes of the 79th IFLA Governing Board meeting held on 23 August 2021 via teleconference. The Board approved minutes from the June meeting, confirmed appointments to the FAIFE and Standards Committees, and endorsed IFLA’s support for the #ebooksos campaign. Key updates included progress on the IFLA Handbook, strategic direction reports, and the 2021 Planning Dashboard. The Board reviewed outcomes from WLIC 2021, preparations for WLIC 2022, and the 2021 half-year financial report. It also approved the admission of 101 new members and discussed the upcoming General Assembly. The meeting concluded with acknowledgments for the outgoing Board and President.
Minutes of Meeting: Governing Board, 27 August 2021
(International Federation of Library Associations and Institutions (IFLA), 2021-08-27) IFLA Governing Board
Minutes of the 80th IFLA Governing Board meeting held on 27 August 2021 via teleconference. The Board reviewed the 2021 half-year financial report, noting a forecasted deficit and reaffirming IFLA’s stable financial position. Key decisions included initiating the establishment of a Finance and Risk Committee, approving the 2021 Workplan and Dashboard, and endorsing the timeline for the IFLA Handbook. The Board appointed Martyn Wade as IFLA Parliamentarian through August 2023 and granted General Power of Attorney to the Secretary General. Updates were also provided on IFLA’s external representation. An executive session followed.
Minutes of Meeting: Professional Council 8 May 2025
(IFLA (International Federation of Library Associations and Institutions), 2025-06) IFLA Professional Council
Minutes from the 8 May 2025 meeting of the IFLA Professional Council
Minutes of Meeting: Governing Board, 2 November 2021
(International Federation of Library Associations and Institutions (IFLA), 2021-11-02) IFLA Governing Board
Minutes of the 81st IFLA Governing Board meeting held on 2 November 2021 via teleconference. The Board approved minutes from the August meeting, noted a resolution allowing written decisions by simple majority, and confirmed plans for WLIC 2022, including a three-day physical conference with virtual elements and a revised format for the General Assembly. Key decisions included reconfirming the 2020 congress logo and theme, adjusting registration fees, and setting the 2022 membership fee increase at 1.95%. The Board also established the size of the Finance and Risk Committee and scheduled the December meeting in The Hague. An executive session followed.
Minutes of Meeting: Governing Board, 13–15 December 2021
(International Federation of Library Associations and Institutions (IFLA), 2021-12-15) IFLA Governing Board
Minutes of the 82nd IFLA Governing Board meeting held on 13–15 December 2021 as a hybrid meeting in The Hague and via teleconference. The Board approved minutes from previous meetings, appointed members to the Finance and Risk Committee, and advanced work on the IFLA Handbook. Key decisions included endorsement of the revised School Library Manifesto, approval of the 2022 work programme and budget, and updates on WLIC planning. The Board also reviewed strategic direction reports, committee workplans, and postponed a full membership review to 2023 or 2024.
Minutes of Meeting: Governing Board, 15 February 2022
(International Federation of Library Associations and Institutions (IFLA), 2022-02-15) IFLA Governing Board
Minutes of the 83rd IFLA Governing Board meeting held on 15 February 2022 via teleconference. The Board approved amended minutes from the December 2021 meetings and discussed updates to the IFLA Handbook, agreeing to release relevant sections to volunteers and proceed with further development through a taskforce. Key decisions included updates to branding guidelines and a resolution on volunteer expenses. Several planning and reporting items, including cybersecurity, open access, and advisory committee action plans, were deferred due to time constraints. The Board also reviewed WLIC 2022 progress and agreed on extended accommodations for non-European members attending the March meeting. An executive session followed.
Minutes of Meeting: Governing Board, 18 March 2022
(International Federation of Library Associations and Institutions (IFLA), 2022-03-08) IFLA Governing Board
Minutes of the 84th IFLA Governing Board meeting held on 18 March 2022 via teleconference. The Board adopted the agenda, acknowledged statements of interest, and addressed IFLA’s position on the war in Ukraine. Key resolutions included rejecting the suspension of cooperation with Russian institutions, issuing a reaffirmed statement of IFLA’s core values, and rejecting the Russian Library Association’s application to exhibit at WLIC 2022 due to safety concerns. The Board endorsed the work of a Task Force supporting cultural heritage protection in Ukraine and committed to regular updates. An executive session followed.
Minutes of Meeting: Governing Board, 6–8 April 2022
(International Federation of Library Associations and Institutions (IFLA), 2022-04-08) IFLA Governing Board
Minutes of the 85th IFLA Governing Board meeting held from 6 to 8 April 2022 in The Hague, Netherlands. The Board approved minutes from previous meetings, endorsed several action plans, and confirmed appointments including a new external member to the Finance and Risk Committee. Key decisions included approval of the 2021 Annual Report, endorsement of the Artificial Intelligence Special Interest Group, and setting the date and format for the 2022 General Assembly. Financial matters were reviewed with the auditor, and updates were provided on WLIC planning, strategic directions, and the IFLA Academy. The Board also approved new members and processes for committee engagement. An executive session followed.
Minutes of Meeting: Governing Board, 10 June 2022
(International Federation of Library Associations and Institutions (IFLA), 2022-06-10) IFLA Governing Board
Minutes of the 86th IFLA Governing Board meeting held on 10 June 2022 via teleconference. The Board approved minutes from the April meeting, initiated the recruitment process for a new Secretary General, and passed a series of legal resolutions related to leadership transitions. Key decisions included enabling electronic voting at the General Assembly, appointing members to the Finance & Risk Committee and FAIFE, and approving financial measures such as accepting Dutch government COVID aid and appointing a new auditor. The Board also addressed WLIC planning, IT solutions, and support for the Ukrainian Library Association. An executive session followed.
Minutes of Meeting: Governing Board, 24 July 2022
(International Federation of Library Associations and Institutions (IFLA), 2022-07-24) IFLA Governing Board
Minutes of the 87th IFLA Governing Board meeting held on 24 July 2022 in Dublin, Ireland. The Board approved minutes from the previous meeting, acknowledged the results of extraordinary elections for President-elect and Treasurer, and reviewed financial matters including the 2021 audited statements for IFLA Holding B.V. and its subsidiaries. Key decisions included retaining reserves without dividend distribution, approving the Treasurer’s statement, and initiating a survey on National Association members’ costs. The Board also reviewed WLIC 2022 preparations and received reports from Advisory Committees on FAIFE, CLM, Cultural Heritage, and Standards. An executive session followed.
Minutes of Meeting: Governing Board, 29 July 2022
(International Federation of Library Associations and Institutions (IFLA), 2022-07-29) IFLA Governing Board
Minutes of the 88th IFLA Governing Board meeting held on 29 July 2022 in Dublin, Ireland. The Board held a joint session with the SIGL Board and discussed governance matters including the Secretary General search and updates to the IFLA Handbook. Key decisions included endorsement of the IFLA Statement on Open Access and Open Science, approval of processes for Special Interest Groups, and suspension of rights for unfinancial members from Russia. The Board reviewed strategic direction reports across advocacy, professional practice, and organizational development, and approved updates on WLIC planning. An executive session followed.
Minutes of Meeting: Governing Board, 27 September 2022
(International Federation of Library Associations and Institutions (IFLA), 2022-09-27) IFLA Governing Board
Minutes of the 89th IFLA Governing Board meeting held on 27 September 2022 via teleconference. The Board approved minutes from previous meetings, addressed representation changes for legal compliance, and reviewed motions from the General Assembly, including the development of a whistleblower policy and protocols for conflict response. Key decisions included monthly updates to the Plan for Securing IFLA’s Future, initiating elections for a new Professional Council Chair, and declining legal action regarding an unauthorized recording. The Board endorsed the 2023 Business Travel Policy, approved IT support agreements, and adjusted WLIC 2023 conference rates. Reports were noted on SIGL partnership, staff updates, and the Knowledge Rights 21 Programme. Maja Žumer was appointed as an expert advisor to the Advisory Committee on Standards. An executive session followed.
Minutes of Meeting: Governing Board, 20 October 2022
(International Federation of Library Associations and Institutions (IFLA), 2022-10-20) IFLA Governing Board
Minutes of the 90th IFLA Governing Board meeting held on 20 October 2022 via teleconference. The Board approved amended minutes from previous meetings, endorsed a statement on evidence for sustainable development, and adopted a new rule limiting the cumulation of positions within IFLA. Key decisions included approval of the 2023–2025 elections timeline and budget, a 4% increase in 2023 membership fees, and continued development of the Plan for Securing IFLA’s Future. The Board also reviewed updates on the SIGL partnership, the operational plan for 2023, and preparations for the December meeting. Discussions included governance reforms, IT support needs, and concerns regarding WLIC 2023 venue selection. An executive session followed.
Minutes of Meeting: RSCVD Steering Committee, 14 May 2025
(International Federation of Library Association (IFLA), 2025-06-24) RSCVD Steering Committee
The Resource Sharing Collaborative and Volunteering Document Delivery (RSCVD)steering committee held its monthly meeting on the 14th of May 2025 and discussed the Talaria updates with the progress of the statistics implementation. The 2nd point shared the upcoming plans for RSCVD demos: the Lisbon conference (31t of May), IFLA WLIC Poster session approval, the CARA Middle East RSCVD webinar to be held on the 30th of June for the Syrian researchers. The RSCVD nominations were discussed and bringing new members from the European such as Germany and France was encouraged. The RSCVD members who serve under the DDRS Committee were all reelected in IFLA, and a new librarian from Bosphorus University interested in RSCVD was introduced to the committee during the meeting. The RSCVD new brochure created for IFLA and all activities was translated into Russian, and more languages are needed like the Spanish, Arabic, French. Katia offered to translate the brochure to Arabic. A debate about whether to include the information about the member library's profile identifying them as lenders or borrowers was initiated. It turned out to be a complex topic and requires further reflection. The last point was about best practices in Talaria. Peter bae offered to develop a set of best practices based on recurring challenges. Giovanna proposed of creating a video tutorial to explain common mistakes and how to avoid them. Carmen proposed to send information about specific bad practices to the RSCVD mailing list.
Minutes of Meeting: Governing Board, 5-8 December 2022
(International Federation of Library Associations and Institutions (IFLA), 2022-12-08) IFLA Governing Board
Minutes of the 91st IFLA Governing Board meeting held from 5–8 December 2022 in The Hague. The Board reviewed updates to the Plan for Securing IFLA’s Future, approved revisions to the Rules of Procedure, and endorsed the appointment of an external member to the Finance and Risk Committee. Key decisions included initiating the recruitment process for a new Secretary General, approving the 2023 budget, endorsing the hybrid concept for WLIC 2023, and progressing the development of the IFLA Strategy 2025–2029. The Board also discussed governance policies, strategic directions, and committee reports.