Minutes of Meetings
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Item Minutes of Meeting: Cataloguing Section, 16 August 2021(International Federation of Library Associations and Institutions (IFLA), 2021-08-16) IFLA Cataloguing Section Standing CommitteeMinutes of the IFLA Cataloguing Section Standing Committee Business Meeting I, held virtually via Zoom on 16 August 2021. The meeting focused on preparations for WLIC 2021, including feedback on session organization and challenges with the virtual format. The committee reviewed the 2020–2021 Action Plan, covering four focus areas: consistency of standards (including updates to ICP and MulDiCat), metadata librarian competencies, promotion and translation of cataloguing standards, and authority control and identifier management. Key discussions included the formal adoption of MulDiCat as an IFLA standard, the development of a white paper on metadata competencies, and the ongoing maintenance of Names of Persons and Anonymous Classics. Plans were made to continue discussions and finalize actions in the second business meeting.Item Minutes of Meeting: Cataloguing Section, 24 August 2021(International Federation of Library Associations and Institutions (IFLA), 2021-08-24) IFLA Cataloguing Section Standing CommitteeMinutes of the IFLA Cataloguing Section Standing Committee Business Meeting II, held virtually via Zoom on 24 August 2021. The meeting reviewed feedback from WLIC 2021, noting the success of the open session on entity management and the challenges of virtual conferencing. The committee discussed the 2021–2023 Action Plan, focusing on four strategic areas: maintaining consistency of standards, developing a white paper on metadata librarian competencies, advancing entity management, and promoting international standardization. Key initiatives include revisions to ICP and MulDiCat, collaboration with Wikidata/Wikibase, and continued development of the Metadata Newsletter. Concerns were raised about coordination across IFLA bibliographic standards. Reports from liaison representatives and updates on the new IFLA website and repository were shared. Plans were made for an October meeting to finalize the action plan and discuss WLIC 2022 proposals.Item Minutes of Meeting: Governing Board, 18 August 2017(International Federation of Library Associations and Institutions (IFLA), 2017-08-18) IFLA Governing BoardMinutes of the 55th IFLA Governing Board meeting held on 18 August 2017 during WLIC in Wrocław, Poland. The Board adopted the agenda and approved the minutes from the April 2017 meeting. Key resolutions included IFLA’s responses to copyright reforms in the EU and South Africa, statements on internet shutdowns and technological protection measures, and the appointment of Martyn Wade as Parliamentarian. Strategic discussions covered the Global Vision initiative, Library Map of the World, DA2I report, and the Membership Survey. The Board reviewed progress on all four strategic directions and endorsed the continuation of current key initiatives. Updates were provided on WLIC planning for 2017–2020. The Board also approved the draft statement on digital literacy, discussed linked data publication, and endorsed appointments to advisory committees. Financial matters included approval of the 2017 half-year report and a 1.4% membership fee increase for 2018. The meeting concluded with a general meeting of IFLA Holding BV and planning for future sessions.Item Minutes of Meeting: Governing Board, 25 August 2017(International Federation of Library Associations and Institutions (IFLA), 2017-08-25) IFLA Governing BoardMinutes of the 56th IFLA Governing Board meeting held on 25 August 2017 during WLIC in Wroclaw, Poland. The Board adopted the agenda and reviewed the composition and responsibilities of the new Governing Board. Strategic discussions included the planning matrix, key initiatives, and the upcoming membership survey. The Board endorsed the IFLA Risk Management Policy and appointed liaison roles for key initiatives. Elections were held for Treasurer, Executive Committee, Professional Committee, Finance Committee, Congress Advisory Committee, Library Development Advisory Committee, and other representative roles. The Board also endorsed appointments to the Cultural Heritage Programme Advisory Committee and external committees. The meeting concluded with updates on Global Vision workshops, support for LGBTQ SIG programming, and planning for future meetings.Item Minutes of Meeting: Governing Board, 13 December 2017(International Federation of Library Associations and Institutions (IFLA), 2017-12-13) IFLA Governing BoardMinutes of the 57th IFLA Governing Board meeting held on 13 December 2017 at IFLA Headquarters in The Hague. The Board adopted the agenda and approved the minutes from the August 2017 meetings. Key resolutions included endorsement of IFLA’s statements on open science, UNESCO withdrawals, copyright reforms, and the removal of books from Turkish libraries. Strategic discussions covered advocacy, policy developments, the Global Vision initiative, the Library Map of the World, and the DA2I report. Updates were provided on WLIC planning for 2018–2020, including approval of keynote and plenary speakers. The Board reviewed financial reports, endorsed the 2018 draft budget, and approved a €70,000 donation to SIGL. Reports from advisory committees and professional units were presented, including the formation of a new SIG and the introduction of the IFLA/Systematic Public Library of the Year Award. The meeting concluded with planning for the 2018 strategy workshop and future sessions.Item Minutes of Meeting: Governing Board, 23–24 March 2018(International Federation of Library Associations and Institutions (IFLA), 2018-03-24) IFLA Governing BoardMinutes of the 58th IFLA Governing Board meeting held on 23–24 March 2018 in Barcelona, Spain. The Board adopted the agenda and approved the minutes from the December 2017 meeting. Key resolutions included approval of IFLA’s statements on Internet shutdowns in Cameroon, copyright education, and fake news, as well as endorsement of the Sofia and Tempe Declarations. Strategic discussions covered advocacy, policy developments, the Global Vision initiative, the Library Map of the World, and the DA2I report. Updates were provided on WLIC planning for 2018–2021, including endorsement of the 2019 theme and logo. The Board reviewed financial reports, approved the 2017 financial statements, and discussed sustainability planning. Reports from advisory committees and professional units were presented, including endorsement of a new professional award and updates on SIGL activities. The meeting concluded with planning for the 2018 strategy workshop and future sessions.Item Minutes of Meeting: Governing Board, 23 & 30 August 2018(International Federation of Library Associations and Institutions (IFLA), 2018-08-30) IFLA Governing BoardMinutes of the 59th IFLA Governing Board meeting held on 23 and 30 August 2018 during WLIC in Kuala Lumpur, Malaysia. The Board adopted the agenda and approved the minutes from the March 2018 meeting. Key resolutions included approval of statements on fake news and copyright literacy, endorsement of the IFLA Development Roadmap, and support for permanent membership on the ABC Board. Strategic discussions covered advocacy, policy developments, the Global Vision initiative, the Library Map of the World, and the DA2I report. Updates were provided on WLIC planning for 2018–2021, including approval of the WLIC 2020 theme and logo. The Board reviewed financial reports, approved a 1.4% membership fee increase for 2019, and endorsed updates to the Rules of Procedure. Reports from advisory committees and professional units were presented, including the closure of two SIGs and endorsement of new standards and publications. The meeting concluded with a review of WLIC 2018 and planning for future sessions.Item Minutes of Meeting: Governing Board, 14 December 2018(International Federation of Library Associations and Institutions (IFLA), 2018-12-14) IFLA Governing BoardMinutes of the 60th IFLA Governing Board meeting held on 14 December 2018 at IFLA Headquarters in The Hague. The Board adopted the agenda and approved the minutes from the August 2018 meetings. Key resolutions included support for the Santiago Declaration, memorandums of understanding with EIFL and the International Librarians Network, and approval of the Statement on Open Access in Intergovernmental Organisations. Strategic discussions covered advocacy, the President’s and President-elect’s programmes, policy developments, and updates on strategic partnerships. The Board reviewed progress on all four strategic directions, including the Global Vision, Library Map of the World, DA2I report, and the new IFLA website. Financial matters included endorsement of the 2019 draft budget and a €70,000 donation to SIGL. The Board also addressed membership admissions, committee appointments, and preparations for WLIC 2019–2021. The meeting concluded with updates on risk management and planning for the 2019 strategy workshop.Item Minutes of Meeting: Governing Board, 12 April 2019(International Federation of Library Associations and Institutions (IFLA), 2019-04-12) IFLA Governing BoardMinutes of the 61st IFLA Governing Board meeting held on 12 April 2019 at IFLA Headquarters in The Hague. The Board adopted the agenda and approved the minutes from the December 2018 meeting. Key resolutions included support for the renewal of the UNESCO Chair in Cultural Property Protection, adoption of a revised draft treaty on libraries, and approval of a Memorandum of Understanding with TASCHA. Strategic discussions covered advocacy, the President’s and President-elect’s programmes, policy developments, and updates on strategic partnerships. The Board reviewed progress on all four strategic directions, approved the IFLA Strategy 2019–2024, and received updates on the Global Vision, Library Map of the World, DA2I report, and the new IFLA website. Financial matters included approval of the 2018 financial statements and management letter, and endorsement of the Treasurer’s report. The Board also addressed membership admissions, committee appointments, and preparations for WLIC 2019–2022. The meeting concluded with an in-camera performance review of the Secretary General and planning for upcoming meetings.Item Minutes of Meeting: Governing Board, 23 August 2019(International Federation of Library Associations and Institutions (IFLA), 2019-08-23) IFLA Governing BoardMinutes of the 62nd IFLA Governing Board meeting held on 23 August 2019 in Athens, Greece. The Board adopted the agenda and approved the minutes from the April meeting. Key resolutions included the selection of Dublin as the host city for WLIC 2020, endorsement of the theme “Inspire, Engage, Enable, Connect,” and approval of the IFLA Statement on Censorship. Strategic discussions covered advocacy, the President’s and President-elect’s programmes, reports from Board members, and updates on strategic partnerships. The Board reviewed progress on policy development, the IFLA Linked Data and Namespaces project, and all four strategic directions. Updates were provided on SIGL activities, the Global Vision Ideas Store, the Library Map of the World, the DA2I report, and the new IFLA website. Planning for WLIC 2019–2022 was discussed, including satellite meeting locations and the Division V Declaration. The Board addressed professional programme matters, advisory committee reports, financial updates, and membership admissions. The meeting concluded with preparations for the General Assembly and committee nominations.Item Minutes of Meeting: Governing Board, 30 August 2019(International Federation of Library Associations and Institutions (IFLA), 2019-08-30) IFLA Governing BoardMinutes of the 63rd IFLA Governing Board meeting held on 30 August 2019 in Athens, Greece. The meeting began with a workshop introducing new Board members to IFLA’s structure and responsibilities. The Board reviewed the composition of the 2019–2021 Governing Board and discussed strategic matters including the implementation of the IFLA Strategy 2019–2024, updates to the Trend Report, and the launch of the Governance Review. The Board approved the formation of working groups for the review and set milestones and timelines. Elections were held for key roles including Treasurer, Executive Committee, Professional Committee, and Finance Committee. The Board also appointed representatives to various advisory and external committees, and delegated decision-making authority for Honours and Awards and Professional Units. The Division V Declaration was presented, emphasizing inclusion of professionals from developing regions. The meeting concluded with planning for future sessions.Item Minutes of Meeting: Governing Board, 13 December 2019(International Federation of Library Associations and Institutions (IFLA), 2019-12-13) IFLA Governing BoardMinutes of the 64th IFLA Governing Board meeting held on 13 December 2019 at the IFLA offices in The Hague. The Board adopted the agenda, approved minutes from previous meetings, and reviewed resolutions passed since August. Key discussions included updates on strategic directions, the Trend Report 2020, and the IFLA website launch. The Board endorsed nominations to international committees, approved the IFLA Policy on Open Data, and discussed the development of a Membership Strategy. Financial matters included acceptance of the 2019 third-quarter report and endorsement of the 2020 draft budget. The Board also reviewed WLIC planning for 2020–2022, selected the logo and theme for WLIC 2021, and addressed accessibility and evaluation reports from WLIC 2019. Governance topics included SIGL collaboration on fundraising, external committee representation, and risk management. The meeting concluded with agreement to vote by email on proposed amendments to the IFLA Statutes.Item Minutes of Meeting: Document Delivery and Resource Sharing Section, 03 July 2025(International Federation of Library Association (IFLA), 2025-07-14) IFLA Document Delivery and Resource Sharing Section Standing CommitteeThe Document Delivery and Resource Sharing Committee met on the 3rd of July and discussed the Officers Election and transition, where current chair will organize a meeting in Astana to meet the new members and to say goodbye to those leaving. Chair Tuba updated us on the IFLA WLIC Open session for DDRS and showed linked sessions on the WLIC website. The second paper about international shipping challenges and solutions is still in progress soon to be shared. Tuba Chair to meet with Katia and Sara to organize the fishbowl Q&A before the real session. The Action Plan needs to be updated before 30th of August, and Katia will add the latest updates related to all the RSCVD webinars and activities. Tom promised to update the DDRS guidelines with Andy. Carmen made an update on RSCVD new nominations to be held in WLIC 2025 and shared the draft to update the articles of governance including the revised process into the elections. Tuba asked the voting process to be transparent. Katia updated the committee on the latest RSCVD 2 webinars on RSCVD for the Syrian Researchers on June 30th.Item Minutes of Meeting: Governing Board, 1 May 2020(International Federation of Library Associations and Institutions (IFLA), 2020-05-01) IFLA Governing BoardMinutes of the 66th IFLA Governing Board meeting held on 1 May 2020 via teleconference. The Board approved minutes from previous meetings and endorsed several resolutions, including support for joint statements on copyright, privacy, and COVID-19. Key discussions included updates on strategic directions, professional practice, and the impact of the pandemic on IFLA operations. The Board reviewed progress on the Governance Review, approved a consultation plan, and discussed a detailed timeline for structural reforms and elections. Financial matters included a positive 2019 draft financial result and an extension for finalizing IFLA Holding B.V. accounts due to COVID-19. The Board also addressed WLIC planning for 2020–2023, membership growth strategies, and the transition to virtual engagement and learning platforms. It resolved to increase the frequency of virtual meetings to maintain agility during the pandemic.Item Minutes of Meeting: Governing Board, 7 April 2020(International Federation of Library Associations and Institutions (IFLA), 2020-04-07) IFLA Governing BoardMinutes of the 65th IFLA Governing Board meeting held on 7 April 2020 via teleconference. The meeting focused on urgent decisions regarding the World Library and Information Congress (WLIC) in light of the COVID-19 pandemic. The Board unanimously resolved to cancel WLIC 2020 in Dublin and WLIC 2022 in Auckland, and to reschedule WLIC 2022 in Dublin. It also agreed to rescind the previous decision on the WLIC 2023 location and to issue a global call for hosting proposals, excluding Europe. Full refunds were approved for all WLIC 2020 registrations. The Board also noted the need to determine a new date and location for the 2020 General Assembly.Item Minutes of Meeting: Governing Board, 3 June 2020(International Federation of Library Associations and Institutions (IFLA), 2020-06-03) IFLA Governing BoardMinutes of the 67th IFLA Governing Board meeting held on 3 June 2020 via teleconference. The meeting focused on the IFLA Governance Review, including updates on recent activities, the draft proposal, and the consultation plan. The Board approved the development of three governance documents: Statutes, Rules of Procedure, and a Guidebook. It endorsed a six-region model for Regional Divisions and supported the Regional Council concept. The Board discussed term limits for Standing Committee members and agreed to seek feedback from Professional Units. The Governance Draft Proposal was approved for consultation, and the Board also approved a multi-phase consultation plan involving surveys, videos, and online meetings to gather member input.Item Minutes of Meeting: Governing Board, 23 July 2020(International Federation of Library Associations and Institutions (IFLA), 2020-07-23) IFLA Governing BoardMinutes of the 68th IFLA Governing Board meeting held on 23 July 2020 via teleconference. The meeting focused on reviewing the results of the Governance Review survey, which received 764 responses and showed strong overall support for the proposed direction. Key areas of discussion included the composition of the Governing Board, regional representation, and committee participation. The Board resolved to move forward with a smaller 11-member board without co-opted members, and to maintain the two-council model (Professional and Regional). It also agreed to further explore regional engagement and committee term limits through upcoming roundtables. The Board approved the next phase of consultation planning and encouraged member participation in upcoming workshops.Item Minutes of Meeting: Governing Board, 31 August 2020(International Federation of Library Associations and Institutions (IFLA), 2020-08-31) IFLA Governing BoardMinutes of the 69th IFLA Governing Board meeting held on 31 August 2020 via teleconference. The Board reviewed and adopted the agenda, which focused on the progress report for WLIC 2021. Key decisions included the approval to hold a virtual WLIC in 2021 in collaboration with the Dutch National Committee, and to plan a hybrid WLIC in 2023 in Rotterdam. The meeting acknowledged the contributions of members and staff involved in recent roundtable discussions and concluded with thanks from the President.Item Minutes of Meeting: Governing Board, 16–17 September 2020(International Federation of Library Associations and Institutions (IFLA), 2020-09-17) IFLA Governing BoardMinutes of the 70th IFLA Governing Board meeting held on 16–17 September 2020 via teleconference. The Board reviewed progress on the Governance Review and adopted a three-tiered documentation structure: Statutes, Rules of Procedure, and Handbook. Key decisions included adding a diversity statement to the Statutes and planning an extraordinary General Assembly for February 2021. The Board approved past minutes, endorsed advocacy statements, and discussed strategic priorities such as global advocacy, professional development, and organizational stability. Financial approvals included the 2019 audit and 2020 mid-year report, with no membership fee increase for 2021. Other actions included renewing Victoria Owen’s role on the Accessible Books Consortium Board, endorsing the AI and Libraries statement, and planning for future WLIC events with a focus on virtual and hybrid formats.Item Minutes of Meeting: Governing Board, 27 October 2020(International Federation of Library Associations and Institutions (IFLA), 2020-10-27) IFLA Governing BoardMinutes of the 71st IFLA Governing Board meeting held on 27 October 2020 via teleconference. The Board approved minutes from the September meeting and resolved to revise the numbering system for future meetings. Key governance discussions included approval of the draft IFLA Statutes with amendments, withdrawal of Motion 12.2 in favor of new provisions for remote voting, and updates to the Rules of Procedure regarding vote counting and chairing the General Assembly. The Board planned for an extraordinary General Assembly in February 2021, with provisions for virtual participation under the Dutch Emergency Act. Additional updates were provided on WLIC 2021 preparations and the Regional Council process. The meeting concluded with scheduling of upcoming sessions.