Event Materials

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https://repository.ifla.org/handle/20.500.14598/916

Material (papers, proceedings, presentations, etc.) accompanying Unit conferences or meetings not part of the annual IFLA WLIC or Satellite Meeting programme

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Educating Metadata Professionals: Albanian Case
(International Federation of Library Associations and Institutions (IFLA), 2025-03-19) Demo, Ederina
Part of the “Competencies Matters” subtheme at the IFLA 2025 symposium on metadata in Athens, this presentation examines how rapid technological change, including AI and evolving bibliographic standards, is reshaping the skillsets needed by metadata professionals. It highlights the role of the National School of Librarianship and the National Center for Librarian Training in Albania in equipping librarians with essential competencies, focusing on metadata creation, international standards, and ongoing professional education to support sustainable and reliable information services.
Navigating the AI-Driven Metadata Landscape: A Human Centered Approach
(International Federation of Library Associations and Institutions (IFLA), 2025-03-19) Liu, Ying-Hsang
Part of the “Technology Matters” subtheme at the IFLA 2025 symposium, this presentation discusses the use of AI in metadata creation and management, based on findings from the Survey on Metadata and AI conducted by the DCMI Education Committee's Metadata and AI Task Group in late 2024. With 222 respondents—primarily from China and the U.S.—the survey explores the potential of generative and predictive AI tools, while also highlighting professional concerns. Respondents emphasized the importance of transparency, human oversight, and ethical considerations, particularly around bias in AI training data. While AI offers promising efficiency gains, the findings underline the need for continued professional development and robust evaluation frameworks. Controlled vocabularies, community review, and clearly defined workflows are essential to ensure trust in AI-assisted metadata. Ongoing data collection may yield further insights for future discussion, contributing to the development of best practices for integrating AI and human contributions in metadata work.
Managing Changes in Knowledge Organization Systems Through Linked Data Technologies: The Case of UDC
(International Federation of Library Associations and Institutions (IFLA), 2025-03-19) Slavic, Aida; Vukadin, Ana
Part of the “Technology Matters” subtheme at the IFLA 2025 metadata symposium in Athens, this presentation explores how Linked Data (LD) technologies can help libraries manage evolving knowledge organization systems. While classification systems like the Universal Decimal Classification (UDC) are regularly updated, bibliographic data often retains outdated classmarks, complicating access and discoverability. Using UDC as a case study, the presentation introduces the UDC Linked Data look-up service—developed through the Digging Into the Knowledge Graph project—which processes URIs and extended RDF records, including deprecated terms. The service enables libraries to connect older and newer metadata, improving navigation and enriching discovery through current terminology, even when collections remain organized under older schemes.
Toward a Unified Framework of Global Cataloging & Metadata Competencies
(International Federation of Library Associations and Institutions (IFLA), 2025-03-19) Snow, Karen; Bothmann, Bobby
Part of the “Competencies Matters” subtheme at the IFLA Symposium on Metadata: Metadata Standards Matter – Building a Sustainable Future for Information, held on 19 March 2025 at the National Library of Greece in Athens, this presentation introduces the revised Core Competencies for Cataloging and Metadata Professional Librarians, developed by ALA’s Core division. Updated in 2023 to reflect changes like AI, inclusivity, and evolving standards, the document aligns with IFLA’s International Cataloguing Principles (ICP) and supports user-centered, accessible metadata practices. While rooted in the North American context, it offers a strong foundation for a potential IFLA-endorsed global framework. The session explores its development, relevance, and next steps toward an international competency standard.
Applying Language Models for Knowledge Organization System Maintenance and Development: Approaching Roles and Competencies for Editorial Review Boards
(International Federation of Library Associations and Institutions (IFLA), 2025-03-19) Kempf, Andreas Oskar
At the IFLA 2025 symposium in Athens, this “Competencies Matters” presentation explores how AI is reshaping the maintenance of knowledge organization systems like thesauri. As manual subject indexing declines, new machine-assisted workflows and skills are needed. The ZBW – Leibniz Information Centre for Economics shares its first experience evaluating AI-generated vocabulary for its Thesaurus for Economics, highlighting the editorial approach, initial findings, and emerging competency requirements.
Only What Changes Remain, or the Need for a Rethink
(International Federation of Library Associations and Institutions (IFLA), 2025-03-19) Behrens, Renate
At the IFLA 2025 symposium Metadata Standards Matter, held in Athens, this presentation falls under the “Competencies Matters” subtheme, focusing on the evolving skills needed by metadata professionals in response to rapid technological change, including AI. As cultural institutions face fast-paced transformation, the session encourages libraries, archives, and museums to embrace innovation through continuous training, cross-generational collaboration, and local expertise. It stresses the importance of starting this shift at the educational level and adapting workflows through strategic management. International standards play a key role in this process. IFLA, as a global leader, must help adapt or develop models that meet new demands, working with other bodies to address financial constraints and promote sustainability. The presentation offers practical scenarios, suggestions, and invites discussion.
From AACR to the Official RDA: Managing Change and Reskilling
(International Federation of Library Associations and Institutions (IFLA), 2025-03-19) Gerolimos, Michalis; Zapounidou, Sofia; Koufakou, Effie
Under the “Competencies Matters” subtheme at the IFLA 2025 symposium in Athens, this presentation highlights the National Library of Greece’s transition from AACR2 and Unimarc to IFLA LRM, official RDA, and MARC21, laying the foundation for linked data implementation. The shift required workflow redesign, new RDA application profiles, and a cultural change in cataloguing practice. Emphasis was placed on reskilling staff not only in technical areas, such as linked data, IFLA LRM, and special cataloguing cases, but also in adopting a mindset open to change. A tailored training program, Greek-language guidelines, and ongoing support ensure sustained implementation and quality control.
Using CSV & Python Power Apps for Creating an RDA Application Profile, with a Validation Method
(International Federation of Library Associations and Institutions (IFLA), 2025-03-19) Lowagie, Hannes
Presented under the “Technology Matters” subtheme of the IFLA 2025 metadata symposium in Athens, this talk explores a modern, standards-compliant approach to metadata management using Microsoft PowerApps. It showcases the creation of a customizable RDA (Resource Description and Access) application profile and the generation of SHACL validation files via SHACL4BIB. The solution enables agile metadata design and automated quality control, bridging RDA standards with practical implementation. By combining user-friendly tools and semantic web technologies, it supports flexible, precise, and sustainable metadata workflows.
Reparative Description for Indigenous-led Access in Collections: Devil is in the Dietz-tails
(International Federation of Library Associations and Institutions (IFLA), 2025-03-19) Anderson, Sadie; Laroque, Sheila; Ye, Jessica
At the IFLA 2025 symposium 'Metadata Standards Matter: Building a Sustainable Future for Information', held at the National Library of Greece, this presentation addresses the “Accessibility Matters” subtheme. It explores how metadata standards impact access to Indigenous collections at the University of Saskatchewan (USask), located on Treaty 6 Territory in Canada. USask’s archives hold extensive materials on Indigenous Peoples, but digital platforms like Our Legacy and MemorySask face metadata issues, such as outdated language, inconsistent entries, and poor discoverability, that hinder access for Indigenous communities. These problems are compounded by ethical concerns, including lack of consent and the use of harmful or inaccurate descriptions. With new collaborative efforts involving Indigenous experts and librarians, USask is renewing its commitment to reparative metadata work, aiming to align with OCAP, CARE, and Canada’s Calls to Action.
“Sharing Authority”: Expanding Access and Participation in Norm Data Creation for Inclusive Knowledge Ecosystems
(International Federation of Library Associations and Institutions (IFLA), 2025-03-19) Fischer, Barbara K.
The IFLA Advisory Committee on Standards hosted a symposium on metadata, with the theme “Metadata Standards Matter: Building a Sustainable Future for Information” at the National Library of Greece, Athens, on 19 March 2025. This presentation falls under the Technology Matters subtheme which focuses on the technological advancements that support metadata standards and emerging technologies, including AI. The presentation integrates the GND’s strategic developments, emphasizing how shared authority in metadata can create more inclusive and accessible knowledge systems while balancing authority and openness. Since 2012, the GND has served over 1,000 libraries across Austria, Germany, and Switzerland as a reliable, open-access authority file. In 2017, the Standardization Board decided to shift toward an inclusive knowledge ecosystem. The 2018 six-year GND4C research initiative further propelled this transformation, creating a holistic infrastructure that actively integrates these new participants, enhancing both the richness and diversity of authority data contributions. This project also democratizes knowledge management, allowing more diverse perspectives within authority data and addressing the critical need for transparency in data practices, particularly as artificial intelligence applications increasingly rely on these data networks.
The State of Linked Data
(International Federation of Library Associations and Institutions (IFLA), 2025-03-19) Heberlein, Regine; Luke, Stephanie
The IFLA Advisory Committee on Standards hosted a symposium on metadata, with the theme “Metadata Standards Matter: Building a Sustainable Future for Information” at the National Library of Greece, Athens, on 19 March 2025. This presentation falls under the Technology Matters subtheme which focuses on the technological advancements that support metadata standards and emerging technologies, including AI. In this presentation, three professionals in academic archives share their initial findings from a 2024 study assessing the uptake of linked data technologies for cultural heritage description in the Galleries, Libraries, Archives, and Museums (GLAM) community. The study was designed as an online survey and asked respondents about both their and their institution's experiences with linked data, distinguishing between private and institutional experimentation, pilot programs, and implementation in production. Respondents also answered questions about their training in or understanding of linked data as an information technology and user service. The survey was answered by 500 professionals across the spectrum of occupations, from data managers and system administrators to archivists, librarians, curators, researchers, consultants, and more. Respondents from 27 countries, biased towards North America and Europe but including colleagues from every continent, shared their experiences.
Transforming CANTIC to the Semantic Web: Enhancing Interoperability and Dissemination through Linked Open Data
(International Federation of Library Associations and Institutions (IFLA), 2025-03-19) Sulé, Andreu; Salse, Marina; Ferran, Imma
The IFLA Advisory Committee on Standards hosted a symposium on metadata, with the theme “Metadata Standards Matter: Building a Sustainable Future for Information” at the National Library of Greece, Athens, on 19 March 2025. This presentation falls under the Technology Matters subtheme which focuses on the technological advancements that support metadata standards and emerging technologies, including AI. The Biblioteca de Catalunya, as the national library of Catalonia, leads and manages the Catàleg d’autoritats de noms i títols de Catalunya (CANTIC), a cooperative authority catalog for Name, Title, and Name/Title combinations. While CANTIC is recognized for its comprehensive and collaborative approach to authority control, it currently lacks full integration with semantic web standards such as RDF and Linked Open Data (LOD). This presentation explores an ongoing project aimed at transforming CANTIC's records into a semantic web-compliant format and implementing a SPARQL endpoint to facilitate advanced querying and integration. By adopting these technologies, CANTIC seeks to position itself as a future-proof authority dataset with enhanced interoperability and dissemination capabilities in the global information ecosystem.
Exploratory testing of Generative AI tools at the Library of Parliament
(International Federation of Library Associations and Institutions (IFLA), 2025-06-04) Genin-Charette, Anne-Marie
IFLAPARL 2024 Annual Conference (Madrid, 17-18 October), Day Two, Fifth session: AI round table discussion. The Library of the Canadian Parliament's AI Working Group explores the responsible use of AI in research, libraries, and government while reviewing challenges and risks. The presentation covers the first phase of testing in reference and writing assistance, indexing, media monitoring, visualization, and data analysis. It outlines test cases, methodology, findings, and recommendations for leveraging AI in libraries, policy research, and public education (slides presentation). Anne-Marie Genin-Charette, General Counsel, Library of Parliament, Canada.
Guidelines for AI in Parliaments: some best practices to implement in parliamentary libraries and research services
(International Federation of Library Associations and Institutions (IFLA), 2025-06-04) Cueto Aparicio, Marina
IFLAPARL 2024 Annual Conference (Madrid, 17-18 October), Day Two, Fifth session (AI round table discussion). Published by the Westminster Foundation for Democracy in July 2024, the Guide to AI in Parliaments is a collective work that sets out the ethical and operational principles for the introduction and use of AI in the parliamentary workplace. The presentation aims to set out the broad lines of the work carried out, highlighting the aspects related to the management of parliamentary documents that can be improved through specific tools belonging to the field of AI. It will also highlight some of the challenges hat AI and generative AI, will set to parliamentary libraries and research services in terms of managing and disseminating knowledge for both parliamentarians and citizens, as one of the new functions to be developed to ensure transparency (slides presentation). Marina Cueto Aparicio: Archivist-Librarian at the Cortes Generales, Congreso de los Diputados, Spain
The role of Artificial Intelligence in Open Parliament: enhancing transparency, critical thinking, and combating disinformation
(International Federation of Library Associations and Institutions (IFLA), 2025-06-04) Gonzalo, Miguel Ángel
IFLAPARL 2024 Annual Conference (Madrid, 17-18 October), Day Two, Fifth session: AI round table discussion. Artificial intelligence enhances parliamentary research and documentation by enabling automated cataloguing and advanced data analysis. Integrated within Open Parliament principles, AI improves transparency, combats disinformation, and fosters critical thinking. By organizing vast data efficiently, it aids comprehension, deepens analysis, and strengthens accessibility, ensuring reliable information and effective communication through specialized tools like chatbots (slides presentation). Miguel Ángel Gonzalo, Archivist-Librarian of the Spanish Parliament (Cortes Generales), Head of the Project Coordination and Planning Unit, Office of the Secretary General, Congress of Deputies (Congreso de los Diputados).
Artificial intelligence and democracy: building AI awareness and good information at the heart of democracy
(International Federation of Library Associations and Institutions (IFLA), 2025-06-04) Harding, Anne-Lise
IFLAPARL 2024 Annual Conference (Madrid, 17-18 October), Day Two, Fifth session: AI round table discussion. AI is reshaping democracy by enhancing political engagement, aiding debate moderation, and helping politicians understand public sentiment. It also poses risks, such as deep fakes and disinformation campaigns that undermine trust. Along with presenting the House of Commons Library’s toolkit to combat misinformation and promote reliable information, the presentation delves into the transformative impact of artificial intelligence (AI) on democratic processes, highlighting its potential benefits and its significant challenges (slides presentation). Anne-Lise Harding: Strategic Training Lead, House of Commons Library, UK Parliament
BIPARLAC: The Parliamentary Libraries of the Latin America and Caribbean Network
(International Federation of Library Associations and Institutions (IFLA), 2025-06-04) Silveira, Janice; Cabrera, Evangelina
IFLAPARL 2024 Annual Conference (Madrid, 17-18 October), Day Two, Fourth session: Regional updates and Associations’ updates. Slides presentation of the udpate regarding the activities organized by the Red de Bibliotecas Parlamentarias de América Latina y El Caribe (BIPARLAC: The Parliamentary Libraries of the Latin America and Caribbean Network) in 2022-2023. Janice Silveira: Library Director, Brazilian Chamber of Deputies, and IFLAPARL Standing Committee member 2023-2025. Evangelina Cabrera: Deputy Director of the Library of Congress, Paraguay / BIPARLAC Secretary.
ECPRD: European Centre for Parliamentary Research and Documentation Activities in 2023-24
(International Federation of Library Associations and Institutions (IFLA), 2025-06-02) Kelemen, Ida
IFLAPARL 2024 Annual Conference (Madrid, 17-18 October), Day Two, Fourth session: Regional and Associations’ updates. Slides presentation of the services provided and the activities organised by the European Centre for Parliamentary Research and Documentation in 2023-2024 (requests answered, seminars organised, action plan). Presentation authored by Ida Kelemen, PhD (Head of Parliamentary Research Service, Hungarian National Assembly, and ECPRD Representative). Presented on the site by Alexandra Holle, PhD (Deputy Head of the Information Service for MPs, Information Service for MPs, Hungarian National Assembly).
Presentation of the Platform for Content Management of data and documents of the Parliamentary Research Documentation Service of the National Assembly of Togo
(International Federation of Library Associations and Institutions (IFLA), 2025-05-29) Sanguia, Dadjama Koffi; Dahoe, Amega; Biyante-Afeto, Sahani Aniyame
IFLAPARL 2024 Annual Conference (Madrid, 17-18 October), Day Two, Third session. In the perspective of digitizing the activities of the Parliamentary Research Documentation Service of the Togolese National Assembly, a computer solution called YULCOM has been implemented. The presentation is about the technical and functional characteristics of the content management system for data and documents of the Parliamentary Research Documentation Service of the National Assembly of Togo (slides presentation). Sanguia, Dadjama Koffi: Head of the Studies and Research, Section in the Division of Documentation and Archive of the National Assembly of Togo. Dahoe, Amega: Chief of Documentation Section in the Division of Documentation and Archive of the National Assembly of Togo. Biyante-Afeto, Sahani Aniyame: Chief of the Archive Section, Division of Documentation and Archive of the National Assembly of Togo.
Library survey: User survey by the Bundestag Library in 2024
(International Federation of Library Associations and Institutions (IFLA), 2025-05-29) Piel, Mario
IFLAPARL 2024 Annual Conference (Madrid, 17-18 October), Day Two, Third session. Slides presentation of the Library Survey conducted by the Bundestag Library in Germany, in order to evaluate the consequences of the after-Covid 19 era to the library services and the users' behaviour. The presentation provides the questions, the methodology, the aims of the survey and the steps taken after its results to improve library services. Mario Piel: Head of Reference Section, German Bundestag

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